How to Manage Your Privacy Settings in Microsoft Teams

The world we’re living in is dominated by technology and online platforms. Whether an Xbox enthusiast or a business professional using Microsoft 365, you’ll likely have used or heard about Microsoft Teams.

As with any other digital platform, managing privacy and ensuring security within Microsoft Teams is paramount.

This article will guide you through understanding and configuring privacy settings and controls in Microsoft Teams.

Microsoft Teams Privacy: Overview

Microsoft Teams, part of the Microsoft 365 suite, is an application designed to facilitate team communication and collaboration.

However, the question arises: how can you ensure your privacy within this platform? The answer lies in understanding and controlling your privacy settings.

Configuring Privacy Settings: A Comprehensive Guide

Configuring Microsoft Teams Settings App

Microsoft Teams has its own settings app where you can manage your privacy and permissions. To access it, click on your profile picture in the top right corner and select “Settings” from the drop-down menu.

Here, you can find several privacy options, such as granting or denying microphone permissions, controlling notifications, and managing contacts.

Microsoft Teams Privacy and Notifications

Notifications can be a source of privacy concerns. Teams allow you to control what type of notifications you receive, where you receive them, and who can send them to you.

To configure your notification settings, go to the settings app and click the ‘Notifications’ tab. You can customise the notification level from mentions, chats, and team activities.

Managing Contacts and Permissions

Another important aspect of privacy in Microsoft Teams is managing contacts and permissions. You can decide who can contact you, add you to teams, or mention you in posts.

To manage these permissions, go to the ‘Privacy’ tab under the settings app.

How to Control Your Microphone Settings

Controlling your microphone settings in Teams is essential to managing your privacy. Teams allow you to mute your microphone by default, meaning you must manually enable it when you want to speak in a meeting.

Microsoft Teams Security and how to manage it
Photo by Headway on Unsplash

Using Links and File Permissions in Microsoft Teams

Files and links can be shared within Teams, but you might want to control who can view or edit these files. Teams give you control over these permissions.

When sharing a file or a link, you can choose to allow “anyone”, “people in your organisation”, or “only people you specify” to access it.

Teams Privacy and Xbox Users

For Xbox users, there are additional security considerations to keep in mind. You can link your Xbox account to Teams, allowing a seamless gaming and communication experience.

However, this might also risk your privacy if not managed correctly. Under the settings app, navigate to the “linked accounts” section to manage your linked Xbox account.

Delete and Control Information 

Managing the data you’ve shared is another important step in securing your privacy. Teams allow you to delete chats, files, contacts, and account information. 

Navigate to the ‘Privacy’ tab in the settings app to control your data.

Applying Privacy Settings

Once you’ve configured your privacy settings, remember to apply them. Save changes before closing the settings app. 

Your changes will be effective immediately across all platforms – PC, Android, or iOS.

Need more info and answers regarding Microsoft Teams security?

Privacy and security should be your top priority as you navigate the digital world. 

Understanding and configuring your Microsoft Teams privacy settings are crucial to protect you while collaborating and communicating.

Remember, your privacy is in your control, and Microsoft Teams provides all the necessary settings to manage it. Remember to review and update your settings as needed regularly.

At Kingstar Services, we understand the importance of privacy and are always ready to help you enhance your knowledge about it. 

We hope this guide has helped you better understand managing your privacy in Microsoft Teams. 

We’re committed to helping you navigate the digital world safely and confidently. Until then, happy teaming and remember, your privacy is in your hands!

Please contact us if you have any more questions about Microsoft Teams or other technology-related issues. 

Article authored by Laura Bean Creative Little World


Philip Gilkes

My aim and mission are to provide a personal level of service that keeps your tech running correctly and helps your business thrive.

Leave a message

Download The Switch-off Guide